ACCEPTABLE USE POLICY

Last Updated: February 2026

IN SHORT

Use Incleon responsibly and legally. Protect your access credentials. Don't try to copy, reverse engineer, or misuse the software. Respect the data you manage — it's about real people's careers.

1. ABOUT THIS POLICY

This Acceptable Use Policy ("Policy") applies to all users of the Incleon platform — whether you're an administrator, HR professional, manager, executive, or employee accessing the system.

This Policy is part of our Subscription Agreement. By using Incleon, you agree to follow these guidelines.

2. THE SHORT VERSION

✓ DO:

  • Use Incleon for legitimate succession planning

  • Keep your login credentials secure

  • Report security concerns promptly

  • Respect employee privacy

  • Follow your organization's data policies

  • Use accurate information

✗ DON'T:

  • Share your login with others

  • Copy or redistribute the software

  • Attempt to reverse engineer the platform

  • Use data for unauthorized purposes

  • Circumvent security measures

  • Violate applicable laws

3. PROPER USE OF THE PLATFORM

Incleon is designed for succession planning, talent management, and workforce continuity. You agree to:

  • Use it for its intended purpose — Managing succession plans, identifying key talent, developing leadership pipelines, and related HR functions

  • Comply with laws — Follow all applicable employment, privacy, and data protection laws in your jurisdiction

  • Respect employee rights — Use the platform in ways consistent with your employees' reasonable expectations of privacy and fair treatment

  • Maintain accuracy — Enter truthful, accurate information and correct errors when discovered

4. PROHIBITED ACTIVITIES

You may not use Incleon to:

Security Violations

Access accounts, data, or systems you're not authorized to use

  • Attempt to probe, scan, or test system vulnerabilities

  • Circumvent authentication or security measures

  • Interfere with service to any user, host, or network

  • Introduce viruses, malware, or other harmful code

Intellectual Property Violations

  • Copy, modify, or create derivative works of the platform

  • Reverse engineer, decompile, or disassemble the software

  • Remove or alter proprietary notices or labels

  • Redistribute, sublicense, or resell access to the platform

  • Use Incleon trademarks without permission

Misuse of Data

  • Access or export data beyond your authorized scope

  • Use employee information for purposes unrelated to your job duties

  • Share confidential information with unauthorized parties

  • Make employment decisions based on protected characteristics

  • Use data in ways that violate your organization's policies

Harmful Activities

  • Harass, discriminate against, or harm others

  • Engage in fraudulent or deceptive practices

  • Violate any applicable law or regulation

  • Damage Incleon's reputation or business interests

5. ACCOUNT SECURITY

You are responsible for maintaining the security of your account:

  • Credentials are personal — Don't share your username, password, or MFA devices with anyone

  • Use strong passwords — Follow your organization's password policies

  • Secure your devices — Lock your computer when away, use secure networks

  • Report compromises — Immediately notify your administrator if you suspect unauthorized access

  • Log out — End your session when finished, especially on shared devices

6. RESPONSIBILITIES BY ROLE

Administrators

Platform administrators have additional responsibilities:

  • Configure appropriate access controls and permissions

  • Monitor for unauthorized access or unusual activity

  • Keep the platform and infrastructure updated

  • Maintain backups and disaster recovery procedures

  • Train users on proper use and security practices

  • Respond promptly to security incidents

Managers and HR Professionals

Those managing succession data should:

  • Access only information necessary for your role

  • Keep succession discussions confidential as appropriate

  • Use data to support fair, objective talent decisions

  • Follow your organization's policies on employee data

All Users

Everyone with platform access must:

  • Complete required training before using the system

  • Use the platform only for authorized purposes

  • Protect any confidential information you access

  • Report policy violations or security concerns

7. DATA HANDLING

Incleon contains sensitive information about your workforce. Handle it appropriately:

  • Need-to-know basis — Access only the data required for your responsibilities

  • Confidentiality — Don't discuss succession plans or employee assessments outside appropriate channels

  • Secure sharing — Use secure methods when sharing reports or exports

  • Data retention — Follow your organization's policies on how long to retain information

  • Disposal — Securely delete data when no longer needed

8. ENFORCEMENT

Violations: If you violate this Policy, your organization may:

  • Suspend or terminate your access

  • Take disciplinary action according to employment policies

  • Report illegal activity to authorities

Organizational violations: If an organization repeatedly violates this Policy, Incleon may:

  • Issue a warning and require corrective action

  • Suspend platform access pending investigation

  • Terminate the subscription for serious or repeated violations

We prefer to work collaboratively to address issues. Termination is a last resort for serious violations.

9. REPORTING CONCERNS

If you become aware of:

A security vulnerability or breach

Misuse of the platform or data

Violations of this Policy

Please report it immediately to your organization's administrator and, if appropriate, to Incleon at security@incleon.com.

We take reports seriously and will investigate promptly. We won't retaliate against good-faith reports of concerns.

10. CHANGES TO THIS POLICY

We may update this Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. For significant changes, we'll provide notice through the platform or via email to administrators.

Continued use of Incleon after changes take effect constitutes acceptance of the updated Policy.

11. QUESTIONS

Questions about this Policy? Contact us:

Email: support@incleon.com

Web: www.incleon.com